How to buy direct from China?

When approached right, the Chinese market can offer high-quality products for great prices. Buying direct from the supplier can help build a stronger supplier relationship.

The process can seem complex and confusing when starting out. It doesn’t have to be this way, though. Companies have been successfully sourcing from China for decades. Taking the right actions can make the buying process easier and safer.

Find a supplier in China

The first step is to find the right supplier. There are many ways to do this. Searching online and looking at supplier platforms can be the best place to start.

You can often find customer reviews online that can give you an idea of whether the supplier is good and trustworthy.

You may also turn to other companies for supplier recommendations, if they are happy to share these with you. If a company highly recommends a supplier, it is a good indicator that you will also likely be satisfied with their services.

It’s a good idea to start by finding two or three potential suppliers. You can then compare them against each other before making a final decision.

Contact your chosen suppliers

Once you have shortlisted suppliers, you should contact them. This can be by email initially, with subsequent video calls if you prefer. Due to the distances, suppliers are often used to handling the whole process remotely.

This initial contact with a potential supplier is important. Relationships and customer service can be vital. Remember that the best suppliers will become more than just a seller.

A good relationship will support changing business needs, and even expansion in product offering.

Request product samples

Before placing a firm order, it is sensible to request samples from potential suppliers. This allows you to test product fit and quality. It also lets you further evaluate the supplier and possible relationship.

Suppliers may offer to supply photographs and other details instead of samples. It is up to you, but in many cases, examining the real product is by far the best way to test quality.

Keep in mind the shipping time for receiving samples. Of course, this is a significant factor in future orders as well. You may have to pay for samples, or the supplier may offer them for free. Always confirm this before expecting any free samples.

Choose a supplier and specify your product needs

After dealing with two or three potentials and evaluating the company and product quality, you need to select your preferred supplier.

When making an order, you need to be very clear about what you want. Be specific. This may sound obvious - but clearly specify all details including modifications, sizes, and quantities. You also want to ensure this is fully documented in case of problems later.

Be sure to also let the other suppliers know that you won’t be choosing them. It’s always nice to keep a good relationship incase you do need to fall back on your second choice.

Negotiate prices and payment terms

Price is a major consideration when choosing a supplier and placing an order.

Keep in mind any minimum order quantities when placing an order. Suppliers may place limits to obtain certain prices. In general, the price per unit will decrease as you order more. Factoring this into ordering plans can be advantageous.

Make sure that the payment terms are clearly specified and documented. This includes price, quantities, delivery time, and payment timeframe. You may also have to make a partial payment (downpayment) before shipment.

Good documentation will be vital in the event of any problems or disputes later.

Arrange shipping from China

There are several options for shipping from China. This could be arranged by yourself, the supplier, or a third-party company.

Options vary depending on budget, types of goods, and desired shipping speed.

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